Things to Consider Before Purchasing an Office Printer

The printer is a critical piece of office infrastructure. Before you purchase a new one, it’s important to do your research to make sure you’re investing in a piece of equipment that’s going to meet all of your needs.

Here’s a quick overview of some of the most important issues to consider when working with a commercial printer dealer to get a new printer for your office.

Images

If you frequently print images or creative documents, you will need a printer that is capable of delivering high-quality color and that can print on glossy paper or photo paper. Companies that regularly print image-rich documents need a printer capable of handling high-quality images, otherwise their work will look unprofessional.

So, if you do intend to print a lot of images, you’ll probably want a commercial-grade inkjet printer. If you do not print many images, you can probably get by with a toner-based commercial printer. You can always outsource occasional image-rich print jobs if needed.

Speed

How quickly do you need to be able to print your documents? Consider what you tend to be printing, and the length of the documents. If you regularly find yourself printing in large volumes, then speed is going to be important, and you’ll probably want to go with a laser printer. Otherwise, if the quality of the images is more important than speed, you will want to go with an inkjet printer.

If you’re only printing written documents, a laser printer is going to be your best bet when it comes to speed and efficiency. Talk to your commercial printer dealer about the best options.

Large documents

Do you regularly print out papers that are larger than standard-sized printer paper? If so, you’re going to need a printer capable of handling wide-format documents. If you only occasionally use wide-format documents for your printing, you can go for a standard printer and outsource wide-format jobs as they arise.

Privacy

Do you occasionally have to print sensitive documents in your office? If so, it’s important to look for printers that have strong network security. Your clients and employees will want to make sure their data is protected from potential network intrusion. If privacy is not much of a concern, you can save money by not having to search for those types of features.

Scanning and faxing

If you also do a lot of scanning and faxing in your office space, you can look for an all-in-one model that provides you with all of this functionality in a single unit, saving you both space and money.

Budget

You should always go into an office equipment purchase with an ideal budget in mind. Know what you can afford, and stick within that price range. If you don’t require many additional features on your printer, you’ll probably be able to get a pretty affordable model. Just make sure that any model you choose is reliable and well-reviewed, as going cheap with your printer selection could actually wind up costing you more in the long run in repairs and headaches.

Working with a commercial printer dealer to make your printer selection will make the process easier and more cost efficient. For more considerations to keep in mind when purchasing a new office printer, contact Click Copiers today.